Privacy Policy May 2018

This Privacy Policy applies to Can Do Martial Arts Limited and Training For Warriors Abingdon and covers the collection, processing and storage of personal data - and our commitment to protecting personal data under General Data Protection Regulations, GDPR.
Can Do Martial Arts Limited and Training For Warriors Abingdon is required to process personal data relating to staff, fitness and martial arts professionals, students and suppliers as part of its business operations - and takes all reasonable steps to do so in accordance with this policy.
The address and contact details of the Data Controller and Data Officer are set out at the end of this privacy notice.
What Information We Collect
Personal identifiable information is collected to enable us to provide our service to you. Personal information may include name, date of birth, address, contact numbers, email address, enquiry source, insurance details and medical information. This information may be collected in person, by letter, by email, by phone, by our website or upon completing a new student registration form. When an individual discloses personal information about themselves verbally, in writing or electronically, they consent to our use of the information for our services.
Personal data is collected from our website only if provided to us via the user and therefore has been provided by you with your consent. Instances include completing the online enquiry form and/or e-newsletter sign-up form.
We use Google Analytics to analyse and monitor visits to our website, including but not limited to traffic data, location data and communication data. This information is used to create reports about use of our website, stored by Google. Please note this data will not identify you personally.





Why We Process Personal Data
The personal data we collect, process and store is solely used via our IT system, Nirius Platform so we can manage our customer memberships, membership fees and inform our customers of events relevant to their progression as a student at our dojo.

Where We Store Your Data 
We store all personal data on our IT system, Nirius Platform, backed up securely off-site with appropriate technical and organisational security measures in place. All computers and IT systems are protected by password and anti-virus software.

Who Has Access to Data
We only share information with third parties at your request i.e. Go Cardless who manage our direct debit collections.
Your personal data may be shared internally across our team for the management of your membership and to ensure the best coaching practices are met. This may include administration staff, martial arts coaches and fitness professionals.

How We Protect Your Data 
We take the security of your data seriously and have internal policies, strict controls and security features in place to protect data and help prevent any unauthorised access.

We do not transmit your personal information via the internet or via email as it is not completely secure and we cannot guarantee the security of data whilst you are transmitting it via our website or by email, and such transmission via this method is at your own risk.




How Long We Keep Your Data
We will retain your data for as long as you are a member at our academy. If you decide to leave your data will be deleted.
Your Rights
GDPR gives the right to be informed, right to access, right to rectification and right to erasure about any information held about you by Can Do Martial Arts Limited and Training For Warriors Abingdon. Please contact us in writing if you wish to request confirmation or details of what personal data we hold relating to you. There is no charge for requesting this information. You can write to us at the address detailed below, or email office@candomartialarts.co.uk
This privacy policy is subject to change. Please check regularly for updates to this policy to be informed of how we are protecting your personal data.
Address and Contact Details of Data Controller
Can Do Martial Arts Limited and Training For Warriors Abingdon
Unit A3 Barton Mill, Audlett Drive, Abingdon, OX14 3NJ
Telephone: 01235 364 370
Email: office@candomartialarts.co.uk
 Website: www.candomartialarts.co.uk

Data Protection Officer
Scott Witham email: office@candomartialarts.co.uk